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It ought to be possible to have a council official visit your property and be shown what the proposal entails. Having the proposal in hard copy is probably to cover council arses in the event of possible disputes or differences of interpretation in the future.
e.g. Householder obtained written permission for THIS. Householder proceeded to build THAT. Council says, THAT does not comply with the permissions that were granted. Take it down.
If what you eventually build does not match the drawings that you originally submitted, the council has you over a barrel.
Submitting drawings is annoying and potentially costly but not as annoying and potentially costly as taking a dispute to court.
https://www.sketchup.com/
Or is it really Building Regulations approval you need? These Regulations are required for certain works to ensure they are e.g. being carried out safely. If you are taking out windows and replacing with French windows within the same openings then I don't think you would, but if you are replacing the lintels above because the openings are being made bigger then you probably would.
You might need both both in the end.
Either way I really would recommend you seek proper advice, it might cost a few quid but worth it in the long run as long as you pick someone reliable. If you were in the Leeds area I could recommend someone.
Dont waste your time with a pre-App -its just a money making scheme for the council
So: we don't need to pay the council, but unless I can create drawings myself to jump through the hoops, I'll need to pay someone else to provide them
Measure up the Building inside, taking heights of window cills and heads, ceilings. Measure floor to floor internally and you have all your level data. Measure wall thicknesses.
Grab some graph paper or buy a scale rule and pencil draw the plan of the relevant area. Use this and your level data to create your elevations. You'll need proposed and existing of each.
Should look something like this:
Plans https://imgur.com/gallery/sYpor
Elevations https://imgur.com/gallery/K70ki
For the block and location plans there are good online sources which will give you what you need for £25.
Application can be made online via the planning portal.
Once you submit the drawings and the application it goes to a technician who checks everything over before its validated. If anything is missing they will get in touch with you.
It can be slightly intimidating, but follow their guidance and you'll get there.
*An Official Foo-Approved guitarist since Sept 2023.
Second, Building Regs. And new window requires Building Regards approval unless you a engaging a FENSA accredited installer. If not you can do it on a Building Notice which in effect allows you to get on with it and get it inspected and a certificate afterwards. If you submit plans to Building Regs you have to detail everything that might fall within the remit of the regs, like insulation, safety glazing, etc. They will then also inspect on completion.
If either Planning or Building Control ask for a 1:1250 location plan you can often cheat. My neighbour submitted plans a few years ago and I downloaded them from the planning portal and then traced the location plan for my own use. I used CorelDraw, but then I've been using that for 25 years and know it well.
I bought location plan for about £16 online, that was the easy bit (I'd tried creating my own from online maps, but it was rejected)
https://s-media-cache-ak0.pinimg.com/736x/65/68/6d/65686d34ff703207f7b08a50f31398d4--baseball-field-little-league-baseball.jpg
Have you got existing house plans? If you own the house you should have something along those lines, you may be able to photo copy it and then edit them with a pen, bare in mind most drawings were done by hand previously so your planning department should not have an issue with this.